How to Organize Your Computer

How to Organize Your Office at Work

It’s very easy for an office space to get cluttered with all of the paper that is used and stationary that is left lying around. However, with the use of technology you can not only cut back on your clutter and organize your office, but also create a simpler and cleaner work space for you and your employees to enjoy. Here are some

business office organization ideas that you can use to clean up and organize your computer and desk.

Clear your Desktop

Your desktop can get very busy and cluttered, especially if you deal with stacks of paperwork on a daily basis. It is easy to let the paperwork you need to complete your daily tasks and your array or stationary items cover your table and fill your drawers, but technology can help you with this issue in more way than one.

Start your de-cluttering process by scanning any paperwork you need onto your computer via a portable page scanner. We recommend the Brother DS-620 Page Scanner as it is not only small and portable, but cheap as well. This will help you create a database of digital information that can then be emailed to clients and employees instead of printed and sent via post. Storing it away in a digital file means that you will be able to access it at anytime via your computer and have saved space on your desktop.

Get Rid of Duplicate Files

Getting rid of those duplicate files can help free up space and make everything much more organized. Most people have the same files in different locations on their hard drive. Use this guide to remove all of these unwanted duplicate files and photos so you only have one, making your life much easier.

Use Cloud Computing

Gone are the days of taking a briefcase full of papers to meetings and presentations – except when you need a contract signed, that is. Cloud computing enables users to store a wealth of information (created both digitally and scanned in) on cloud-based applications such as Dropbox, Evernote and Google Documents.

Use any of those services and upload all of the documents you scanned in, as well as all of your files on your computer.  Not only can your files be accessed through a computer, mobile phone or tablet at a click of a button, but it acts as a safe back up for all of your digital files. You can also share files with a number of other devices, meaning they can be made accessible to your clients and your employees.

Digital Filing Cabinet

There are a number of programs, including Mint, which can help you track, pay and manage bills, subscription and household accounts digitally. Investing in a digital filing cabinet can save you money on paper, ink and storage facilities, as well as clear the much-needed space on your desk.

Apps like Mint also offer notification services that help you to create and schedule events that will serve as a reminders to pay your rent, credit card, or any other bills. After you have everything set up, you can work with the company to enroll you in paperless statements. No more cluttered desks with envelops! Mint also allows you to see your receipts so you don't have to save them.

Consolidate all Notes

Most people take a lot of quick notes; whether if it is on paper or random note files on your computer. By uploading these notes to applications like Evernote, technology will then perform an optical character recognition (OCR) and make your documents searchable – meaning you will be able to access them faster and that they will not get lost.

The above tips are simple and easy ways you can lighten your paper load, organize your compute and declutter. By using technology to organize your office space you will make more space for important business tasks and create a more comfortable working environment.